For Event Planners
WhatsApp automation for event planners
Event enquiries hinge on date, headcount and budget — and clients message several planners at once. FlowXperia answers instantly, qualifies the event, and books a planning call, so you respond first and pitch the events that actually fit your calendar and budget range.
4s
Average reply time
24/7
Never miss a lead
2.5×
More leads converted
0
Leads left waiting
✦ The problem in event planners
- ✗Enquiries need date, headcount and budget before any quote
- ✗Clients compare planners and pick the fastest responder
- ✗Time lost on enquiries with mismatched budgets or clashing dates
- ✗Peak-season volume overwhelms the team
✦ What happens the moment a lead messages
Lead messages
AI replies in seconds
Qualifies the lead
Books the meeting
Syncs to your CRM
✦ How FlowXperia handles it
Answers package and availability questions
The agent shares your event types, rough packages and checks date availability from your knowledge base, so clients get instant, useful answers.
Qualifies date, headcount and budget
It captures event type, date, guest count and budget, scoring fit so you focus on events your team can deliver profitably.
Books a planning call
Qualified enquiries get a planning call booked in chat, with all event details captured and synced for you to prepare a tailored pitch.
✦ Wherever the lead comes from
One AI agent qualifies your event planners leads across every channel
WhatsApp today, with Instagram and more rolling out — the same agent, same knowledge, qualifying and booking wherever the lead lands.
Your Business
online
Do you plan corporate events?10:02
Yes — conferences, launches, offsites. What's the event date and guest count?10:04
~200 guests, in March10:06
Got it — and rough budget? I'll then book a planning call with our team.10:08
yourbusiness
Active now
That wedding decor was stunning! 😍 Are you free in December?
Thank you! Likely yes — what's the date and expected guest count?
Dec 14, around 400 guests
Let's lock it in — booking a planning consultation to design your day.
Seen just now
Your Business
Active now
Saw your engagement setup post. Do you handle small events?
We do — intimate events are our favourite! Guest count and date?
About 60 guests, next month
Perfect size — booking a call to plan the theme and venue. Evening okay?
Chat with us
replies instantly
Enquiry: birthday party planning for 50 kids.
We love kids' parties! What's the date and your budget range?
Next Sunday, 40-50k
Doable — booking a quick planning call so we can confirm the theme and venue.
✦ What the agent asks
A natural qualifying conversation
What type of event are you planning?
What's the event date?
How many guests are you expecting?
What's your approximate budget?
✦ FAQ
Questions, answered
Can it check date availability?+
It can answer availability from the information you provide and books a planning call to confirm details with your team.
Will it qualify by budget and headcount?+
Yes — it captures budget, guest count and event type, and scores fit before booking a call.
Does it work for weddings and corporate events?+
Yes — you configure event types and questions, so it suits weddings, corporate or social events.
✦ More industries & guides
Turn event planners enquiries into bookings
Put an AI agent on your WhatsApp this week. Live in hours, not weeks.